USPAP-compliant appraisals by best-in-class appraisers
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Joe Kattan
Jason Dolph, CAGA
Tim Roy, ASA, CEA
Marnie Erkelens, CAGA
Aron Blue
About AppraiseItNow's Dental Equipment Appraisal Services
AppraiseItNow provides fast, fully online or onsite dental equipment appraisals for tax filings, insurance coverage and claims, estate administration, divorce proceedings, practice acquisitions, and asset-based lending. Dental practices carry significant equipment value across operatories, imaging systems, sterilization units, and specialty instruments, and each of these assets requires a credible, documented valuation to satisfy IRS requirements, lender standards, or legal proceedings. As a specialized subset of our broader equipment and machinery appraisal services, dental equipment appraisals follow the same rigorous USPAP-compliant methodology applied to all commercial and clinical assets. Our mission is to deliver defensible, USPAP-compliant valuations with exceptional speed, professionalism, and client service.
Our appraisers serve dental practice owners, DSO operators, estate attorneys, CPAs, divorce attorneys, lenders, and insurance professionals who need independent valuations for a specific intended use. Many dental equipment appraisals can be completed remotely using photographs, equipment lists, and manufacturer data, though onsite inspections are coordinated when asset condition, practice size, or scope of engagement requires it. We offer Fair Market Value (FMV), Orderly Liquidation Value (OLV), Forced Liquidation Value (FLV), and Replacement Value appraisals for various intended uses.
What Types of Dental Equipment Do We Appraise?
Dental practices contain a wide range of capital equipment with varying depreciation curves, manufacturer support timelines, and secondary market demand. AppraiseItNow appraises dental equipment across all major categories, including:
- Dental chairs, delivery units, and operatory packages
- Digital and analog dental X-ray systems, including panoramic and cone beam CT (CBCT) units
- Intraoral cameras and digital imaging software systems
- CAD/CAM milling units and chairside restoration systems such as CEREC
- Dental lasers, including hard tissue, soft tissue, and diode lasers
- Sterilization and autoclave equipment
- Dental compressors, vacuum systems, and utility equipment
- Orthodontic and oral surgery specialty instruments and equipment
- Practice management hardware including workstations, monitors, and server infrastructure
- Dental laboratory equipment including articulators, model trimmers, and casting units
Who Does AppraiseItNow Serve?
AppraiseItNow serves dental practice owners, DSO groups, estate and divorce attorneys, CPAs, and lenders who require credible valuations for transactions, tax filings, or legal matters. We also work with individual dentists navigating practice transitions, charitable donations of used equipment, or insurance coverage reviews.
5-Star Valuation Services, Loved by Hundreds
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Machinery & Equipment valuations for commercial and personal clients
Servicing Commercial & Industrial Businesses
AppraiseItNow serves major businesses and commercial clients, including:
- Banks and lenders
- Construction companies
- Infrastructure contractors
- Inudstrial & manufacturing companies
- Internal finance teams
- CPAs
- Attorneys
Servicing Individuals & Households
AppraiseItNow also serves individual consumers with projects large and small. These clients often include:
- Machinery & Equipment owners or estate inheritors
- Individuals making non-cash charitable donations
- Couples going through marital divorce
- Families dealing with estate planning or post-death estate matters
- Individuals dealing with insurance or other third-party claims
- Individuals going through major financial or other life events
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How our Valuation Process Works
Written USPAP-compliant equipment appraisals for when defensibility matters.
Given the USPAP-compliant nature of AppraiseItNow’s appraisal reports, we prepare our deliverables for major legal, tax, and financial reporting purposes for individual and commercial clients.
Popular uses of our appraisal reports include:
Tax, Estate & Financial Planning
- Gift Tax - IRS Form 709
- Estate Tax - IRS Form 706
- Charitable Donations - filing of IRS Form 8283
- Estate planning, equitable distribution, and probate
Transactions, Lending & Investment
- Asset-backed Lending
- Purchase price allocation & cost segregation
- Mergers & Acquisitions (transactional due diligence)
- Investment analysis & planning
- Financial Reporting
Insurance & Risk Management
Life Events & Special Circumstances
- Divorce
- Social Security reporting or Medicaid Application Filings
- E-2 visa applications
What types of dental equipment does AppraiseItNow appraise?
AppraiseItNow appraises the full range of dental equipment found in general and specialty practices, from individual units to complete operatory buildouts. Common items include:
- Dental chairs and delivery systems
- Operatory lights and cabinetry
- Digital imaging systems and CBCT scanners
- Sterilization and autoclave units
- Intraoral cameras and CAD/CAM milling equipment
- Lab equipment and handpiece systems
- Practice management hardware and IT assets
Whether you need a single chair appraised or an entire multi-operatory practice inventoried, we can handle it.
Are your dental equipment appraisals USPAP-compliant?
Yes. All dental equipment appraisals prepared by AppraiseItNow comply with USPAP Standards 7 and 8, which govern the development and reporting of personal property appraisals. Standard 7 requires credible methodology appropriate to the equipment type, while Standard 8 requires that the report be accurate, complete, and not misleading. Our appraisers also follow USPAP ethical and competency rules, meaning they must have specific knowledge of dental equipment markets and technology to accept an assignment.
What are common reasons someone needs a dental equipment appraisal?
Dental equipment appraisals are needed across a wide range of personal, business, and legal situations, including:
- Practice sales or acquisitions
- Charitable donations requiring IRS Form 8283
- Estate planning and probate
- Insurance coverage and damage claims
- Asset-based lending and financing
- Bankruptcy filings
- Divorce and equitable distribution
- IRS audits or estate tax reporting on Form 706
The IRS requires a qualified appraisal for any noncash donation exceeding $5,000, which covers most dental equipment donations.
Can you appraise dental equipment in poor condition, with unknown provenance, or with limited documentation?
Yes. Appraisers assess equipment in any condition, including units that are outdated, non-functional, or lacking complete service records. While maintenance logs, serial numbers, and purchase invoices strengthen a report, they are not always required to produce a credible valuation. Appraisers use comparable sales data, dealer quotes, and auction records from platforms like DOTmed or MedWOW to establish value even when documentation is limited.
Can you appraise large collections or multiple dental equipment units?
Yes. AppraiseItNow regularly appraises small sets of equipment as well as full practice inventories spanning dozens of items across multiple operatories. Volume pricing is available for larger assignments, and for practices with 50 or more items an onsite inspection is often the most practical approach. We can coordinate an in-person appraiser anywhere in the United States for complex or large-scale projects.
Do you provide online or remote dental equipment appraisals?
Most dental equipment appraisals are completed remotely using photographs, serial numbers, equipment lists, and supporting documentation you provide. For larger projects, complete practice inventories, or situations where physical inspection is required by the scope of work, we can coordinate an in-person appraiser in any state. Remote appraisals are available nationwide and are suitable for the majority of individual equipment and small-collection assignments.
How much does a dental equipment appraisal cost?
Appraisal fees depend on the number of items, the intended use, and whether an onsite inspection is required. Standard appraisals, used for insurance coverage, internal planning, estate distribution, and probate, start at $295. Advanced appraisals for IRS filings, charitable contributions, M&A due diligence, asset-based lending, litigation support, bankruptcy, and transactional purposes start at $395. Volume pricing by item count is as follows:
- 1 item: $295 to $595 (single machine appraisal)
- 10 items: $995 to $3,000 (small fleet or mixed equipment set)
- 50 or more items: $5,000 to $10,000 or more (larger inventory, frequently completed in person)
The standard fee range across most assignments is $695 to $3,000.
Do you offer discounted pricing for large volumes?
Yes. Pricing scales favorably as the number of items increases, reflecting efficiencies in research, inspection, and report preparation. A single dental chair appraisal typically falls in the $295 to $595 range, while a full practice inventory of 50 or more items is priced starting at $5,000. Contact us with a list of your equipment and we will provide a fixed-price quote before any work begins.
How long does a dental equipment appraisal take?
Most remote dental equipment appraisals are completed within 7 to 10 business days from the time we receive your documentation and information. Onsite inspections or larger practice inventories typically take 2 to 3 weeks to complete. Rush service is available for same-day or next-day turnaround upon request if your situation requires it.
Who prepares the appraisal report?
Reports are prepared by credentialed machinery and equipment appraisers with specific experience valuing dental and medical equipment. AppraiseItNow's team includes appraisers holding designations such as ASA (Accredited Senior Appraiser) and CAGA (Certified Appraisers Guild of America), and all reports are reviewed for USPAP compliance before delivery. The appraiser's certification, qualifications, and intended use disclosure are included in every report.
Do you prepare appraisals for IRS Form 8283 (Noncash Charitable Contributions)?
Yes. When a dental equipment donation exceeds $5,000 in value, the IRS requires a qualified appraisal completed by a qualified appraiser, along with a signed Section B of Form 8283. AppraiseItNow prepares USPAP-compliant reports that meet these requirements, including the appraiser's signature on the form. Our reports describe the donated items in sufficient detail, such as chairs, CBCT scanners, or sterilization units, to satisfy IRS documentation standards.
Do you buy, sell, or broker dental equipment?
No. AppraiseItNow is an independent appraisal firm and does not buy, sell, or broker dental equipment. This independence is a core requirement of USPAP and ensures that our valuations are objective and free from any financial interest in the outcome. If you need a referral to a dental equipment dealer or reseller, we are happy to point you in the right direction.
What information do you need to get started?
To begin a dental equipment appraisal, it helps to provide as much of the following as possible:
- A list of all items to be appraised, including make, model, and serial numbers
- Photographs of each unit, including condition details and any visible wear
- Purchase invoices or original cost documentation if available
- Maintenance and service records
- Installation dates and any known modifications
- The intended use of the appraisal, such as insurance, IRS filing, or practice sale
Even if some of this information is unavailable, we can often proceed with what you have.
Can AppraiseItNow appraise dental equipment located anywhere in the U.S.?
Yes. Remote appraisals are available for dental equipment located in any state, and the majority of assignments are completed without requiring an in-person visit. For larger practice inventories, complex operatory buildouts, or situations where physical inspection is necessary, we can coordinate an in-person appraiser in any state. There is no geographic limitation on our services.
Will my appraisal be accepted by the IRS, insurers, or courts?
AppraiseItNow's reports are USPAP-compliant, prepared by credentialed appraisers, and include all required disclosures such as intended use, scope of work, and appraiser certification. These elements are specifically required by the IRS for tax-related filings and are the standard expected by insurance carriers and courts. Reports that omit the intended use disclosure, for example stating whether the appraisal is for an IRS donation versus insurance coverage, can be rejected under USPAP Standard 8, and our reports are structured to avoid that risk.
How does the type of dental equipment affect how quickly it depreciates in value?
Depreciation rates vary significantly across dental equipment categories, and understanding these differences matters for insurance coverage, practice sales, and donation appraisals. Sterilization units tend to hold 70 to 80 percent of their value due to ongoing infection control regulations, while dental chairs can drop to roughly 30 percent of original value after five years of use. Digital imaging systems and CBCT scanners depreciate rapidly due to technological obsolescence, and appraisers without dental-specific experience can overstate their value by 20 to 50 percent if they fail to account for how quickly imaging technology evolves.
How does the IRS treat custom-built operatory cabinetry in a dental equipment donation?
Custom operatory cabinetry is a common source of IRS scrutiny in dental equipment donations because built-in casework is often appraised at zero salvage value if it cannot be removed without damage. However, the IRS may challenge a zero-value conclusion if the donor later removes the cabinetry, which is why appraisers typically require photographs documenting whether disassembly is feasible. A qualified appraiser will address this issue directly in the report to avoid a disputed deduction.
Does the location of a dental practice affect the appraised value of its equipment?
Yes. Geographic market conditions have a measurable impact on dental equipment values, with urban practices typically yielding 15 to 25 percent higher values in auction and resale data compared to rural locations. Appraisers who rely solely on national averages without incorporating local comparable sales can produce valuations that are either overstated or understated for the specific market. AppraiseItNow's appraisers incorporate regional dental transition data and local demand factors to ensure the valuation reflects the actual market where the equipment is located.
APPRAISEITNOW APPRAISERS ARE BEST-IN-CLASS & CREDENTIALED BY LEADING APPRAISAL ORGANIZATIONS LIKE THE ISA, ASA, & MORE.
